Due to the ongoing COVID-19 pandemic and restrictions on mass gatherings, the 2020 ALARM AGM will be hosted virtually via Zoom. The AGM will take place at 9:00 on Tuesday 23 June. Voting will be held by poll, using the proxy vote arrangements contained in ALARM's Articles of Association. All voting members will be sent an email from Mi-Voice, on Friday 5 June with a link to the voting platform. Voting will close at 9:00 on Saturday 20 June. If you are unsure of your voting status, please contact the ALARM Office.

The results of the vote will be announced at the AGM and details of how to join will be sent by email.

This year in addition to the usual resolutions relating to ALARM’s financial position, appointment of auditors and named officials, we will also be inviting you to vote on an important recommendation from the ALARM Board to make changes to ALARM’s governance arrangements.

Changes to the Articles of Association

ALARM, the Public Risk Management Association is a not-for-profit company limited by guarantee. It provides a legal basis for everything that the association does, for example, allows us to enter into contracts with venues and sponsors and limits our collective liability. The Articles of Association are our Constitution; they set out the governance arrangements for how we operate in accordance with Company Law.

The ALARM Board has identified a number of serious risks associated with the ability of our members to commit time and resources to running the organisation and the sustainability of ALARM. We believe that changes to the Articles will mitigate those risks. In addition, there have been changes to Company Law since we last reviewed the Articles.

We are proposing to adopt the model articles of association for limited companies produced by Companies House. However, these do not include all of the governance arrangements that we have in our current Articles, specifically how the Board of Directors is constituted. We are proposing putting these into a separate document, subject to the Articles and called The Rules of ALARM.

What will the new constitution offer?

• A written guarantee that the majority of the Board will be made up of ALARM members.
• An opportunity for individuals whose employers stop them from becoming shareholders to be members of the Board.
• An opportunity to seek expertise outside of the immediate membership from individuals who have specialist skills to help deliver products and outputs to members.
• An opportunity to be more flexible about the length of tenure for Board Directors and named officials.
• An opportunity for the financial year and constitutional year to align to make it clearer and easier for all.

ALARM AGM agenda 2020

ALARM AGM minutes – 25 June 2019

ALARM annual report 2019

Changes to ALARM’s constitution

New Articles of Association